Competition Rules – 2021

Introduction and Version Control

This document was last updated on 17 Sept 2021 by Rob Harley after being agreed at the HHPS Committee meeting of 14 Sept 2021. There was a major edit in Summer 2021 to bring the multiple documents giving internal rules back into a single document. Without the rules being in a single document it is impossible to maintain them consistently. Links to this document will replace all places where rules are given on the website (since the website content has become out of date and hence incorrect).

  • The two main sources of this document were “Internal competition Rules 2017.docx” and “Rules for League Competitions 2021-03-23.docx”.

Internal Competitions

Overall rules for the Internal Competitions

Internal Competitions take the form of “League” competitions, “Special” competitions and the Annual Awards.

External judges are appointed by the Programme Secretary to award marks to and give comments on each image entered. Whilst members may rarely agree with all of the judge’s comments, they can usually learn something from these comments to help them improve their photography in the future.

Only paid up members may enter club competitions. All members are encouraged to enter internal competitions.

Entries for all Internal Competitions may have been taken at any time (there is no longer any age limit on when the photo was taken).

The Internal Competition Secretary must receive entries for each Internal Competition by the deadline stated in the programme and each entry must bear the author’s image preference, name and title. The author’s name must not appear on the front of any print or mount.

The Internal Competition Secretary may limit the number of competition entries from each competing member of a league competition round where the total number of entries makes it impossible for the judge to review and score all entries in a reasonable time. Members’ lowest preference images will be discarded first.

The Internal Competition Secretary is instructed to remove any image that does not obey the rules before judging takes place in order that the judge is not placed in a position of having to make this decision on the evening.

Any issues or disagreements relating to any competition or competition round should be raised with the relevant competition secretary immediately after the round. The issue will be promptly investigated by the Chairman, Vice chairman and Competition secretary who will make a ruling.

Hemel Hempstead Photographic Society follows the recommendation made by the Chilterns Association of Camera Clubs and this includes the following on digital imaging:

(1) The work submitted is solely that of the photographer submitting the entry.

(2) The entry submitted must be the Author’s original work. This applies to all parts of the image (e.g. skies from 3rd party sources cannot be imported).

(3) The copyright should remain that of the Author.

Images created solely in the computer are NOT acceptable.

Subject to fifteen days’ notice having been given, these rules may be amended by a simple majority of those present at a General Meeting.

League Competitions

Overall League Competition rules

This League Competitions section was revised on 23 March 2021.

The HHPS season runs for 10 months – from September to June. Three types of league competitions are held during each season: Projected Images, Colour Prints and Monochrome Prints.

  • An image is either Monochrome (Mono) or Colour:
    • Mono images are defined as Black & White (which can include all tones of grey in between) or tinted with a single hue (e.g. sepia). For tinted monochrome images:
      • The tinting must be applied to the whole image (hence e.g. no local “highlight” colours are permitted).
      • The image can range from pure white (the lightest tint) right through to pure black (the darkest shade) of the hue. The only constraint is that the Hue value must be the same for every pixel.
    • Colour images are defined as any image not conforming to the Mono image definition.
  • Projected images (PIs) can be Digital Projected Images (DPIs) or slides
    • For PI competitions, images may be either Mono or Colour.

Each League competition will consist of the number of rounds given in the club programme for that season (e.g. 5 in 2020-2021 and 4 in 2021-2022).

Each member is assigned to one of Groups A, B or C for the season according to the rules given at the end of this document. Members can be in different Groups for each competition type.

In any competition, the judge will judge all entries together without knowing to which group each image belongs. However, once judging is complete, placings (1st, 2nd and 3rd) are determined separately within each of the three Groups.

For any season, the Programme Secretary, in conjunction with the rest of the Committee, will define for the League Competitions:

  • How many Rounds there will be
  • How many entries a member can submit in each Round
  • These two together will determine the maximum number of entries a member can submit in the leagues and is called MaxEntries.

For the 2021-22 season, it will be as follows:

  • There will be 4 rounds
  • Members can submit up to 2 images in each of rounds 1 and 4, and up to 3 images in each of rounds 2 and 3. Thus they can submit up to 10 images in total per league i.e. MaxEntries = 10.

At the end of the season, for each of the three types of league competition (PI, Colour and Mono), trophies are awarded to those authors who achieved the highest total score within their Group (A or B or C) for the sum of their “scoring” images.

The scores summed together to get the member’s total score for the league that season will be defined as follow:

  • The maximum number of entries scored, ScoredEntries = MaxEntries – 2
  • The number of entries submitted by the member is defined to be ActualEntries
  • If ActualEntries <= ScoredEntries, then all scores count
  • If ActualEntries = ScoredEntries + 1, then all but the lowest score counts
  • If ActualEntries = ScoredEntries + 2, then all but the two lowest scores count.

Hence for the 2021-22 season, it will be the best 10 – 2 = best 8 scores that count.

  • MaxEntries = 10
  • ScoredEntries = MaxEntries – 2 = 10 – 2 = 8
  • If ActualEntries <= 8, then all scores count
  • If ActualEntries = 9, then all but the lowest score counts
  • If ActualEntries = 10, then all but the two lowest scores count.

Images can never be submitted for league competitions more than twice. If the image is placed 1st, 2nd or 3rd (within the author’s Group) in its first league competition it can never be entered a second time (even in subsequent seasons). Entries for 2nd league submissions are summarised by the following table:

  Same season Subsequent season
Same league Only higher score counts Second score also counts
Different league Not allowed Second score also counts
  • If an image is entered in any type of league competition (PI, Colour or Mono) and it gets a top three place (within the author’s Group) then it cannot be entered again in any league ever. If it is unplaced in its first league competition it can be entered in a second league competition.
  • Images can never be entered in more than two league competitions.
  • An image cannot be entered in more than one type of league competition (PI, Colour or Mono) in the same season.
  • If an image is entered twice in the same type of league competition (PI, Colour or Mono) in the same season then only the higher score counts. The author has then effectively reduced the number of images entered by her/himself in that league by one.
  • If an image is entered twice in the same type of league competition (PI, Colour or Mono) in different seasons then both scores count.
  • If an image is entered for the second time in a different type of league competition (PI, Colour or Mono), which would have to be in a subsequent season, then both scores count.
  • For an image to be entered in both Colour and Mono leagues it will require a Colour version and a Mono conversion.

Any images may be submitted into special competitions (like the People Photography competition or the Annual Awards) irrespective of use in league competitions. Likewise, any images entered previously in special competitions can be entered into league competitions.

Assignment to Groups for League Competitions

At the end of the season, the process of assigning each member to a group for each of the three types of league competition (PI, Colour or Mono) for the next season will take place.

Assignment to a group for each league type is independent of the other leagues, so a member may be in three different groups for the three different leagues.

 

The process below defines the rules for assignment of members to groups for each of the three league types:

Existing Members:

  • For each member, their total score is calculated for each competition type. The total score is the total number of points awarded for the member’s ScoredEntries (e.g. if 10 entries are allowed, this is their top scoring 8 entries).
    •  
  • The members are then ranked according to this total score.
  • The top third are assigned to Group A, the second third to Group B and the final third to Group C. Where the number of members is not divisible by 3 then Group C will be the smallest group, this then leaves room for new entrants.
  • If there is more than one member with a score on the boundary of the groups (e.g. two or more members have a score of 100 and they need to be split between two groups), then their total score is recalculated based on their top 7 results and they are ranked based on this new score and assigned to the groups as appropriate. If there is still a joint mark, this process will be repeated with the top 6 results and so on until the assignment is made. If this process continues until only one score is being compared between the members and they still have the same score, then the members will be assigned to the higher group.

Note

  • If a member has not entered any images in one of the leagues for the season, their score will be zero and hence they will be assigned to Group C of that league for the next season.

New Members

  • New members will be assigned to Group C for their first year of competing.

League Competitions: Projected Images

The number of images that may be submitted per member in each round of the projected image competition will be determined by the Programme Secretary for the season. These may be digital projected images or slides (2” x 2” or 7cm x 7cm slide mounts) or a combination of both.

Digital projected images must have a maximum width of 1600 pixels and a maximum height of 1200 pixels with a file name stating preference, title by author name. For example, “02 TITLE by Author.jpg”

Digital projected images should be submitted to the Internal Competition Secretary using the facility on the HHPS website; but they can also be submitted by e-mail or on a memory stick/CD/DVD if the member is not signed up to the website.

Slides must have recorded on them: title, author and preference. They must be spotted correctly using a red spot (for Group C), green spot (for Group B), blue spot (for Group A) and showing the Preference Value (1 or 2 or possibly 3) as shown below:

Colour Print Competitions and Monochrome Print Competitions

The number of prints that may be submitted per member in each round of each competition will be determined by the Programme Secretary for the season.

Prints must be registered either digitally via the club website or via a paper memo to the competition secretary (normally two weeks prior to the competition date). Registration information is required as follows preference, title and your name and section A, B or C.

Example “02 TITLE by Author A”

Entries to be brought to the competition secretary normally one week before the competition (however, if there is no meeting the week before the prints are judged due to e.g. a bank holiday or it being a Zoom virtual meeting, then prints will be required to be brought in either an extra week earlier or brought in on the night of the competition). The Internal competition Secretary will add an extra label indicating the sequence number and competition date. The Prints will be displayed to the judge in this order.

All prints must be on a board 40cm x 50cm. The back of the board must be labelled in the correct orientation (i.e. the same way up as the image) with a title, the author’s name, section and preference. The title may also appear on the front of the board but the author’s name MUST NOT appear on the front.

Definition of MONOCHROME PRINTS

This has been defined above.

Definition of COLOUR PRINTS

This has been defined above.

The committee will write instructions for the judges outlining:

  • Our scoring preferences.
  • Members are divided into groups A, B and C. However, images are all judged together, irrespective of Group
  • Please use the CACC scoring range between 13 and 20, taking 16 to be an average standard of club photography. Images that fall above or below this standard are marked accordingly.
  • Images may be Held Back and scored at the end
  • We are not asking you to award places (1st, 2nd, 3rd, etc) since we prefer to have joint winners.

Special Competitions

These are “open” competitions and will be scored as in the league competitions. However, the judge will be asked to award 1st (and probably 2nd and 3rd) places for all competitions with trophies, irrespective of League Group.

Triple Format Portfolio Competition

This competition has a shield trophy which is engraved annually.

Each entry must consist of three images: one colour print, one monochrome print and one projected image. Submissions, which must not have been submitted for this competition previously, should follow the same rules on formatting as the league competitions, but images that have already been submitted or placed in league competitions may be submitted. The subjects must be totally unrelated and show the versatility of the author.

Any one set must not have two images of the same genre of photography.

Up to three sets of images may be submitted and each image must bear a preference, title and author’s name.

People Photography Competition

This competition has a shield trophy which is engraved annually.

Each entry must consist of a projected image which features as the main subject two or more people in a candid situation. Submissions, which must not have been submitted for this competition previously, should follow the same rules on formatting as league competitions, but images that have already been submitted or placed in league competitions are permitted.

Up to three images may be submitted with preference title, author and year taken.

Landscape Photography PI Set Subject Competition (if run)

This was run as a Set Subject competition in 2020-21 and will be run in 2021-22 but may not be run every year; in 2021-22 entries may be either PIs or prints. There is no trophy for it.

A landscape is defined as “An image that has as its subject an extensive outdoor scene of land, sea, sky or city, with no requirement that land as such be the largest component. It may include individual items of interest like persons, trees, buildings but not if they dominate the image.”

  • The latter definition was adopted by HHPS for the Landscape Set Subject in 2020-21. This was not changed for the Annual Awards in 2020-21.
  • The definition was taken from the www.parkstreetcameraclub.com/bs_competitions.php who use it for their Landscape Cup (perhaps an internal competition)
  • Park Street Camera Club use for their Inter-Club Projected Landscape Cup the definition “A landscape image should capture the beauty or interest in the variety of the views we see around us in the outdoor world.”

Submissions, which must not have been submitted for this competition previously, should follow the same rules on formatting as league competitions, but images that have already been submitted or placed in league competitions are permitted.

Up to 3 projected images may be submitted.

It should be noted that this is an entirely separate competition to the Landscape PI trophy awarded during the Annual Awards.

Annual Awards

Overall rules for the Annual Awards

In season 2021-2022 we need to ensure we ask the judges to award 1st (and probably 2nd and 3rd) places for all competitions with trophies, irrespective of League Group.

This is the main opportunity for members to show their work to members of the society, to members of other societies, and also, if there is an exhibition, to the public. We regret that images showing artistic nudity or similar will not be displayed in the annual public exhibition.

Members are encouraged to submit :

  • Up to five mono prints (each on a 40 x 50 mount), and
  • Up to five colour prints (each on a 40 x 50 mount), and
  • Up to five projected images (slides cannot easily be displayed in public exhibitions).

Specific annual awards

The awards are:

  • Print of the Year: Best print
  • Projected Image of the Year: Best slide or digital projected image
  • Best Landscape Print (this has replaced the Glendenning Rosebowl)
    • The definition of a landscape is as given above for the Landscape Set Subject
  • Best Landscape Projected Image (this has replaced the Colab Trophy)
    • The definition of a landscape is as given above for the Landscape Set Subject
  • Best Studio Image, for a PI or print of an image taken at a Studio session (this has replaced the Camera Craft Cup)
  • This would include images taken at any hired studio or using a paid model
  • Marshall Figure Trophy: Best human figure (engraved annually)
    • Best print depicting the human figure, male or female.
      It may be clothed or unclothed.
      It must be a full length image in which the form of each human figure is fully visible (NOT a portrait – i.e. where the face or clothing is the main subject).
      It may include either one or two human figures.
  • The Eric Earl Cup: Best Natural History (Flora and/or fauna) (engraved annually). It is for either PIs or prints.
  • This award celebrates Eric Earl’s long association with the Society. The award is for images covering everything to do with nature such as animals, birds, flowers, etc. And includes all aspects of photography including slides, projected images and prints. However, the award excludes pure landscapes as there is a separate award for these.
  • Chairman’s Shield (engraved annually)
  • President’s Cup (engraved annually).

Entries for award trophies must be appropriately labelled to show clearly which award(s) they are to be considered for.

All Print entries submitted will be considered for print of the year

All Slide and Digitally Projected entries will be considered for “slide” of the year

The deadline for entry submission is in accordance with the published society programme.

External Competitions

HHPS will enter three main external competitions in 2021-2022

  • Park Street Landscape
  • Rosebowl
  • NW Fed
  • In addition, there is a “Match an image” fun competition.

Details of these are outside the scope of this document.